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I am an organizational development coach and trainer, with a background in software development, graphic design, theatre arts, and team/groupwork facilitation. Inspired by (among others) Paulo Friere, Peter Block and Jesus of Nazareth, I have a keen mind, an anarchic edge and a passion for corporate enlightenment. Tobias has posted 29 posts at DZone. You can read more from them at their website. View Full User Profile

Timebox != Commitment

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Procrastinating this evening, I got lost in a long stream of tweets about timeboxing, fascinated at how much disdain was aimed at a simple unit of time, and how it was blamed for sloppy workmanship, poor quality, panic and many other dysfunctional behaviors.

Having already given up on doing anything I needed to do tonight, I jumped into the stream to challenge this point of view. After a few back and forths I realized the disdain arose not from anything a timebox actually is, but what people confuse it with.

It seems there is an understanding of a timebox that goes something like this.

  1. Set a timebox size
  2. Commit to a bunch of work
  3. Realize you are failing to complete it all
  4. Rush to finish
  5. Produce crappy work
  6. Be exhausted
  7. Go to #2—repeat until dead, or company goes out of business

The only part of this that has anything to do with timeboxing is #1. The rest is about making promises you can’t keep, and doing it again and again. Timebox antagonists call this commitment.

Here’s my understanding of timeboxing.

  1. Set a timebox size
  2. Engage in dialog with requester/s. Review requests, prioritize
  3. Select a request, small enough to fit inside the timebox
  4. Complete the work to the satisfaction of the requester
  5. Breathe [reassess remaining requests if necessary]
  6. Go to #3—until there is no request that can fit in the remaining time.
  7. Stop work [if time remaining, take Slack time]
  8. Reflect. Learn from mistakes, and adapt accordingly
  9. Go to #2—repeat until all requests met, or deadline arrived at.

Hard to really get the essence of this in pseudocode, but I think it’s reasonably clear. There is still commitment in this description, but it is a reasonable, wise commitment. The work committed to is independent of the timebox length. The timebox is there to create rhythm, and to create space. It is a heartbeat. That’s all.

Life abounds with natural rhythm, finding our own work rhythm and honoring it is a beautiful thing. It requires release though, an alignment with life. 

If you are using a timebox to force commitment in order to meet externally imposed goals, and you are not changing your behavior when this becomes apparent. Go ahead, blame the timebox. It’s easier than looking to thyself.

Published at DZone with permission of its author, Tobias Mayer. (source)

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